As a writer, it is necessary not just to consider what you say, but how you say it. To communicate effectively, it isn’t adequate to have well organized ideas expressed in complete and sentences that are coherent paragraphs. You have to also consider the style, tone and clarity of his/her writing, and adapt these elements into the reading audience. Again, analyzing a person’s audience and purpose is key to writing effectiveness. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.

Characteristics of Effective Language

Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and does not bring to mind specific visual images. Think about the two sets of statements below. The statement at the top is abstract, nevertheless the statements become increasingly concrete and specific toward the base.

He could be a roommate that is bad is lazy and discourteous
He is untidy and unclean
He doesn’t tidy up his or her own messes
He leaves his dirty dishes on the kitchen counter

Your relationship with John is unacceptable
You do not get on well with John
both you and John have plenty of arguments
both you and John insult each other too much
You and John call each other derogatory names

Notice how much more effective the statements become as the language gets to be more concrete and specific. The statements at the top, which tend to be more abstract, can be interpreted in a lot of ways that are possible and leave many questions answered. The statements at the bottom, https://edubirdies.org/buy-essay-online/ that are more concrete, are less open to multiple interpretations.

A hallmark of effective writers may be the capability to express the required message in as few words as possible. Good writers, simply put, use language which can be to-the-point and straightforward. Think about the examples that are following.

(1) it really is widely discussed by employees that numerous of those will soon be obligated to change jobs and take on new responsibilities when the merger takes place amongst the two companies.
(2) before deciding about whether the person on trial is guilty or innocent in this case, the people in the jury should really be sure to carefully think about, ponder and reflect on every one of the important and relevant testimony in the way it is.

Notice how long-winded these sentences are, and exactly how easily they may be shortened and simplified. An essential part of revising and editing involves re-phrasing sentences to remove excessive wordiness. One way to reduce wordiness would be to eliminate redundant words or phrases. Consider example one above. The phrases «to improve jobs» and «take on new responsibilities» are redundant, and might be combined into one short phrase to be expressed more concisely.

Consider example two above. The phrase «. must be sure to carefully think of, ponder and reflect on. » contains three straight ways of saying the thing that is same. This sentence could possibly be improved simply by using only 1 for the phrases that are key «. to reflect on. «

A way that is second reduce wordiness is always to eliminate «filler» words which serve no purpose within the sentence. Consider example one above. Replace the phrase «. once the merger takes place amongst the two companies» with «. when the two companies merge.» Consider example two above. Spot the excessive wordiness in the next phrase: «Before making a choice about whether the person on trial is guilty or innocent in cases like this . » This sentence could simply read: «Before determining the defendant’s guilt or innocence. «

Familiar language is that that the readers easily recognize and understand since they make use of it on a frequent basis. One of the most important functions of language is to build «homophily» or a sense of commonality with a person’s readers. Language that is foreign and unfamiliar into the reader tends to emphasize the differences between reader and writer, and makes the message difficult to understand. The message is likely to have more impact by using language that is familiar to the reader.

Think about the following examples.

An assignment fond of a course of business students by their philosophy professor:
«The presently assigned paper necessitates an eloquently articulated analysis for the Existentialist perspective when it comes to living that is contemporary. You should adumbrate the points which represent the sine qua non of one’s analysis.»

A letter provided for school that is high warning them for the risks of an unhealthy diet:
«Individuals who maintain a meal plan of high fat content are subjected to an elevated danger of developing atherosclerosis, which can be a buildup of fat deposits regarding the inner walls associated with arteries. This condition can reduce or cut the flow off of blood within the arteries serving the major organs of the body. This can result in poor health.»

In both examples above, the language that is used is unfamiliar to the readers. The message loses its impact as a result.

Precise and Clear Language

The employment of appropriate language is a matter that is tricky this is of words is relative and situational. Easily put, words can be interpreted in different ways by differing people in different situations. Because of this reason, it is important to choose language that is as precise and clear as you are able to. The more precise and one that is clear use of language becomes, the fewer the sheer number of possible interpretations for a note. Look at the following words. What numerical value would you assign every single of them? If something is «probable what percentage of this time does it occur? P>

(1) probable
(2) doubtful
(3) certainly
(4) unlikely
(5) perhaps

Would other people assign the value that is same these words as you did? In actuality, the product range of values varies greatly mainly because terms are relative: they are able to mean things that are different different people in different situations. How could one be more precise in his/her utilization of these terms?

Think about the examples below. Observe that these terms may differ widely within the meaning to each person. The simplest way to make use of such relative terms, then, is always to compare them to something concrete and «known» to the reader. An expensive car?» is best answered with a comparison: «Compared to that Honda, the Acura is expensive for example: «Is that Acura. In comparison to that Lexus, it is inexpensive.»

expensive
hot
intelligent
good
spicy

Think about the following examples. Note the confusion that is potential ambiguity during these phrases.

(1) Why the student body should continue in this state of apathy is not really understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied into the classroom but political habits on campus usually do not seem to benefit from such labor.
(4) He’s an individual that is interesting.
(5) it is hard to estimate the sheer number of people suffering from AIDS.

All the following are actual headlines printed in newspapers. Notice their double meaning.

(1) Include your kids when Baking Cookies
(2) Safety Experts Say School Buss Passengers must be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second amount of time in 10 years
(5) Eye Drops Off Shelf

In a nutshell, it is advisable to imagine carefully about your choice of words and their potential interpretations. To communicate effectively, precise and clear language is essential.